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As President, you are the Chief Executive Officer of the club. You are responsible for:

  • Presiding over club and officer meetings

  • Achieving Distinguished Club recognition for your club and recognizing member accomplishments

  • Providing the supportive club environment members need to fulfill their self-development goals

  • Making sure that members benefit from the Toastmasters educational program

  • Helping the club retain members and recruit new ones

  • Verifying education, approving requests, and tracking Pathways progress on as one of the Base Camp Managers

  • Leading and guide the Club in accomplishing its short and long-term goals

  • Conducting Club Executive Committee meetings

  • Participating as a member of the Area Council

  • Attending District Council meetings

  • Attending the TI Annual Convention or assigning your proxy to an attending delegate


You accomplish your responsibilities by:

  • Leading and managing your club officer team

  • Motivating members, making peace and facilitating as required

  • Striving to show respect for all members, even when you do not agree with them, and providing leadership for all

  • Offering leadership development opportunities to members by delegating. You can't do it all yourself!

  • Attending the Toastmasters Annual Convention or assigning your proxy to an attending delegate

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Learning and applying leadership skills are important elements of success during your term as Club President. Be sure to attend District-sponsored Club officer training events to learn how to fulfill your role as club President, to network with other club officers in your District, and to connect with trainers and District leaders who can help you in achieving success.

As Vice President Education, you are the Club Tuesday Educator.  You are responsible for:

  • Ensuring all members continue their progress toward their individual educational goals

  • Creating and publishing the club's meeting schedules

  • Managing the process of members completing education awards and all aspects of educational programs within the club

  • Verifying education, approving requests, and tracking Pathways progress on as the Base Camp Manager

  • Submitting award applications to TI via Club Central when all requirements are met

  • Planning speech contests

  • Managing the mentor program

  • Orienting new members on how to use the education program

  • Attending Club Executive Committee meetings

  • Participating as a member of the Area Council

  • Attending District Council meetings


As Vice President Education, you are responsible for:

  • Providing and maintaining a positive and supportive environment and quality programs through which members can learn and grow

  • Presiding over the meeting when the president is absent

  • Notifying the president if any members who earned their education awards for recognition

  • Assisting the Toastmaster in filling meeting roles and plan for substitutions

  • Greeting guests and informing Table Topics Master if they want to participate


Performing your job effectively will ensure quality meetings and satisfied members.

Learning and applying leadership skills are important elements of success during your term as club Vice President Education. Be sure to attend District-sponsored Club officer training events to learn how to fulfill your role, network with other club officers in your District and connect with trainers and District leaders who can help you achieving success

As Vice President Membership, you are the Club Executive Sales Officer. You are responsible for:

  • Recruiting New Members to continually increase membership

  • Conducting/promoting ongoing membership-building programs: membership drives, the Smedley Award, Talk Up Toastmasters and Beat the Clock

  • Assisting guests: Answering emails, phone calls and other inquiries, inviting them to visit the next club meeting, greeting and making them feel welcome, asking them to fill out a Guest Information Card and Badge and giving them a Guest Packet

  • Following-up with guests after the meeting

  • Processing Membership Applications

  • Arranging a vote and induction ceremony for any joining member

  • Conducting new member orientation

  • Attending the Club Executive meetings

  • Participating as a member of the Area Council


You accomplish your responsibilities by:

  • Promoting the club and managing the process of bringing in guests and transforming them into members

  • Monitoring membership levels and strategizing with the rest of the executive committee about how to overcome membership challenges when they occur

  • Recruiting a committee to assist you as you can't do it all yourself!


Learning and applying leadership skills are important elements of success during your term as club Vice President Membership.  Be sure to attend District-sponsored Club officer training events to learn how to fulfill your role effectively, network with other club officers in your District, and connect with trainers and District leaders who can help you in achieving success.

As Secretary, you are the Club’s record keeper. You are responsible for:

  • Taking the minutes at each club meeting and executive committee meeting

  • Maintaining club files, including meeting minutes, resolutions and correspondence (see pg. 35 in Club Leadership Handbook for lengths of time for certain materials)

  • Updating and distributing roster of current paid membership

  • Reporting new elected officers to Toastmasters International via Club Central

  • Supporting the Vice President Education as Pathways Base Camp manager by completing Base Camp manager tasks

  • Attending the Club Executive meetings


You accomplish your responsibilities by:

  • Keeping custody of Club’s charter, constitution, and addendum and all other Club records and documents; accurate record of Club and executive committee meetings and activities.

  • Maintaining accurate and complete roster of individual Club members 

  • Transmitting all records to your successor in office

  • Providing meeting notices as required by this constitution and immediately notifies World Headquarters of Toastmasters International of any change in the roster of individual members

  • Attending the Toastmasters Annual Convention or assigning your proxy to an attending delegate


Learning and applying leadership skills are important elements of success during your term as club Secretary.  Be sure to attend District-sponsored Club officer training events to learn how to fulfill your role effectively, network with other club officers in your District, and connect with trainers and District leaders who can help you in achieving success.

​As Treasurer, you are the Club’s record keeper.  You are responsible for:

  • preparing and oversee the club budget

  • Managing the club bank account if applicable

  • Preparing and sending membership dues statements to members by September 1 and March 1

  • Collecting and submitting Membership Dues Payments to TI via Club Central (Clubs must have at least 8 paid members to stay active)

  • Paying Club bills

  • Attending the Club Executive meetings


You accomplish your responsibilities by:

  • Keeping clear and accurate records of all club financial transactions

  • Receiving and paying Club bills

  • Transmitting all records to your successor in office


Learning and applying leadership skills are important elements of success during your term as club Treasurer.  Be sure to attend District-sponsored Club officer training events to learn how to fulfill your role effectively, network with other club officers in your District, and connect with trainers and District leaders who can help you in achieving success.

As Vice President Public Relations (VPPR), you are responsible for coordinating an active public relations (PR) and publicity program in your club. By establishing and maintaining lines of communication between the club and its members, as well as between the club and the public, you will increase awareness of Toastmasters through local news and social media.

Responsibilities:

  • Protect the Toastmasters brand.

  • Develop a public relations plan:

    • Review and use the PR tools and resources available to you.

    • Set goals: Review and evaluate your club's previous PR efforts, current objectives and tactics to reach goals.

    • Determine the PR budget for your club’s PR program.

    • Create a publicity calendar to determine when and how you will promote your club.

    • Indicate the vehicles and tools you will use to attract and connect with  fellow members (internal audience) and news media (external audience), including club news releases, websites and social networking sites.

    • Communicate Toastmasters’ key messages when writing news releases and while speaking to members, potential members and journalists.

    • Be Persistent. Working with the news media takes patience and time. Mondo Times is a great resource for finding local media contacts. Don’t give up.

  • Collaborate with your club leaders to discuss your PR plan, activities and initiatives.

  • Monitor status toward your goals. Report progress, activities and news coverage to club and district leaders by email.

The responsibilities listed above are key to your success as a VPPR. It’s also important to know what you are not responsible for, so you can focus on public relations.

​As Club Sergeant-at-Arms, you are the Logistics Manager. You are responsible for:

  • Keeping track of the club’s physical property

  • Reserving the meeting place, obtaining a new space when necessary and maintaining contact with the people who manage the space

  • Arriving early to prepare the meeting place and staying late to stow all of the club’s equipment

  • Assisting guests: greeting and making them feel welcome, asking them to fill out a Guest Information Card and Badge and giving them a Guest Packet

  • Preventing interruptions during meeting and performing any necessary errands

  • Assisting with club Contests

  • Maintaining Club supplies and displaying promotional materials

  • Collecting ballots and tallying votes for awards when necessary

  • Attending the Club Executive meetings


You accomplish your responsibilities by:

  • Preparing meeting room and providing hospitality

  • Chairing the social and reception committee


Learning and applying leadership skills are important elements of success during your term as club Sergeant-at-Arms.  Be sure to attend District-sponsored Club officer training events to learn how to fulfill your role effectively, network with other club officers in your District, and connect with trainers and District leaders who can help you in achieving success.

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