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District Executive Committee (DEC)
District Council (DC)
This purpose of this web page is to store DEC and District Council documents in addition to describing these two groups.
Next DEC Meeting May 12, 2012, 9:00am
First Lutheran Church
130 West Holland Street
San Marcos, TX 78666 - Map
- Agenda
- March 3, 2012 Minutes - Approval to be requested at the next May 12 DEC meeting
- Treasurer's Report - March Financials
Next District Council Meeting November 10, 2012
Holiday Inn Austin Midtown
6000 Middle Fiskville Road
Austin, TX 78752 - Map
Table of Contents
DEC Overview
Historical DEC Meeting Documents
District Council Overview
Historical District Council Meeting Documents
Historical Financial Documents
Current District 55 Procedures
The District Executive Committee, commonly referred to as the "DEC", consists of the following voting members:
- District Governor
- Lieutenant Governor Education & Training (LGET)
- Lieutenant Governor Marketing (LGM)
- Immediate Past District Governor (IPDG)
- Secretary
- Treasurer
- Public Relations Officer (PRO)
- All Division Governors
- All Area Governors
The District 55 DEC also has a non-voting set of staff participants who are invited to DEC meetings. They can be found on the Contacts Page. The District Governor may invite others to attend DEC meetings who have business to conduct. DEC meeting attendance is by District Governor invitation only - no others may attend.
DEC meetings should be and are held at least four times a year and are chaired by the District Governor. The DEC is charged with reviewing and approving the District Success Plan, preparing a budget, overseeing the financial operation of the District, recommending the assignment of clubs to Areas and Divisions, and reviewing recommendations/reports of district committees (including the audit committee)
Governing Documents of Toastmasters International p97 contains more information about the District Executive Committee.
Historical DEC Meeting Documents
2011-2012
2010-2011
2009-2010
2008-2009
DEC Meeting March 3, 2012
- Agenda
- March 3, 2012 Minutes - Approval to be requested at the next DEC meeting
- 2012-2013 Alignment
- Proposal as of 2/5/2012
- Letter sent 2/7/2012
- As presented to DEC 3/3/2012
- DEC-approved 3/3/2012
- DEC-approved 4/24/2012 (by email vote)
- 2012-2013 District Officer Nominating Committee Report
- District Procedures Changes
- Mid Year Audit Report
- January Financials
- Crystal Dyer Presentation - "Developing Your Leadership Strategy - Find the Win/Win"
- The Presentation Powerpoint file
- Editable files for you to tailor to your club's specific information
- Links to files on the Toastmasters International website
- Items available free only to Toastmaster members as Digital Content. Members must log in to the TI website, "order" the materials (which are free), then "check out". The links below will take you to the TI Store (Shop) for the listed item.
- Michael Joseph Presentation - "Teamwork is Fundamental to Success"
DEC Meeting January 14, 2012
- Agenda
- January 14, 2012 Minutes - Approved at the March 3 DEC meeting
- Treasurer's Report
DEC Meeting September 10, 2011
- Agenda
- September 10, 2011 Minutes - Approvd at the January 14 DEC meeting
- Treasurer's Report
- Full year (July 1, 2010 - June 30, 2011) Audit Report
- Proposed 2011-2012 Budget with Commentary (xls)
- Proposed Procedures Changes
- Cold Calls Presentation by Lark Doley - Presentation - Handout - Chartering Costs - Corporate Marketing Letter - Meeting Roles and Timing
DEC Meeting July 9, 2011
- Agenda
- May 20, 2011 Minutes - Approved at the September 10 DEC meeting
- Treasurer's Report
- May 2011 Income Statement and Variance Report
- Year to Date May 2011 Income Statement and Variance Report
- May 31, 2011 Balance Sheet
- Quality Speech Contests Presentation - Handout - Contest Program Template
DEC Meeting May 20, 2011
- Agenda
- Minutes - Approved at the July 9 DEC meeting
- Treasurer's Report - March, 2011 (NOTE: April will be reported instead if data is available)
- January to March 2011 Income Statement and Variance Report
- March 31, 2011 Balance Sheet
- First Quarter 2011 Commentary
- District Realignment Update - proposed changes to the March 12, 2011 DEC-approved realignment. The three documents below reflect the proposed update.
- Proposed Realignment
- Current to Proposed Alignment Mapping (from - to)
- Club Alignment Mapping (from - to)
- Procedures Update - Look for change bars on p3 and p4
DEC Meeting March 12, 2011
- Agenda
- Minutes - Approved at the May 20 DEC meeting
- Treasurer's Report - January, 2011
- January 2011 Income Statement and Variance Report
- Year to Date January 2011 Income Statement and Variance Report
- January 31, 2011 Balance Sheet
- Mid-year (July 1 - December 31, 2010) Audit Report
- District Officer Nominations
- District Realignment
- Realignment Explanation
- Proposed Realignment
- Current to Proposed Alignment Mapping (from - to)
- Club Alignment Mapping (from - to)
- Proposed Realignment Map Links
- Click on the lettered push-pin on the map to see the Club's name and address.
- Click on the push-pin at the bottom of the map to show just the clubs in that Area.
- Click in the gray area where the bottom push-pins are to restore all the clubs on the map.
- Club listing is below the map
NOTE: Some Club push-pins will be hidden for clubs that meet at the same address. Check the club listing below the map to see all the clubs.
DEC Meeting January 15, 2011
- Agenda
- Minutes - (Approved March 12, 2011)
- Treasurer's Reports - First Half 2010-2011
- Income Statement and Variance Report
- Income Statement and Variance Report by Month
- December 31, 2010 Balance Sheet
- Commentary
- Treasurer's Report - November, 2010
- November, 2010 Income Statement and Variance Report
- July-November, 2010 Income Statement and Variance Report
- November 30, 2010 Balance Sheet
- District Officer Nominations
DEC Meeting November 5, 2010
- Agenda
- Minutes - (Approved January 15, 2011)
- Treasurer's Report - First Quarter 2010-2011 - Income Statement and Variance Report - Balance Sheet - Treasurer's Commentary
- DEC Approved Budget sent to TI
DEC Meeting September 11, 2010
- Agenda
- September 11 Minutes - (Approved November 5, 2010)
- Treasurer's Report - July, 2010 - Income Statement - Balance Sheet
- Year End Audit Report - Audit Committee Commentary
- Proposed 2010-2011 Budget - DEC Approved Budget sent to TI
- Proposed Procedures Update
DEC Meeting July 10, 2010
- Agenda
- July 10 Minutes (Approved September 11, 2010)
- Treasurer's Report - May, 2010
- Having Fun with Parliamentary Procedure - Dan Jackson
DEC Meeting June 5, 2010
- Agenda
- June 5 Minutes (Approved July 10, 2010)
- Treasurer's Report - April, 2010
DEC Meeting May 1, 2010
- Agenda
- Minutes (Approved June 5, 2010)
- Treasurer's Report - March, 2010
DEC Meeting March 6, 2010
- Agenda
- Minutes (Approved May 1, 2010)
- Treasurer's Report - January, 2010
- 2H09 Mid-Year Audit: Report - Committee Commentary
- Nominating Committee Report
- Alignment: Presentation - Current and Proposed Alignment with Rating Summary (requires Excel)
- Procedures Updates - pre-DEC meeting - DEC approved
- Website Re-design Update: Presentation - Backup Information/Detail
DEC Meeting January 30, 2010
- Agenda
- Minutes (Approved March 6, 2010)
- Treasurer's Report - December, 2009
DEC Meeting November 7, 2009
- DEC Agenda
- DEC Minutes (approved January 30, 2010)
- Treasurer's Report - September, 2009
- 2009-2010 Budget
- District Council Proxy Form
DEC Meeting September 12, 2009
- Agenda
- Minutes (approved November 7, 2009)
- 2H09 Club Officers Trained
- 2008-2009 Year End Audit Report
- 2009-2010 Budget (Draft)
DEC Meeting July 11, 2009
- Agenda
- Minutes (approved September 12, 2009)
- Treasurer's Report - May, 2009
- Toastmaster of the Year Application
DEC Meeting June 6, 2009
- Minutes (Approved July 11, 2009)
The District Council, sometimes referred to as DC, consists of the following voting members:
- All DEC voting members
- All Club Presidents
- All Club Vice Presidents of Education
District 55 Council Meetings are held twice a year in conjunction with District Conferences. Club Presidents and Vice Presidents of Education may designate a member of their club to act as proxy. Any Toastmaster may attend District Council metings.
Governing Documents of Toastmasters International pp95-97 contains more information about the District Council.
Historical District Council Meeting Documents
District Council Meeting April 28, 2012
- Agenda
- November 19, 2011 Minutes - Approval to be requested at the April 28 District Council meeting
- Mid Year Audit Report
- Treasurer's Report -
- March 2012 Income Statement and Variance Report
- March 31, 2012 Balance Sheet
- Narratives - March 2012 - January - March 2012
- DEC-approved Realignment 4/24/2012 (by email vote)
- DEC-Approved Proposed District Procedures Changes 3/3/2012
- 2012-2013 District Officer Nominee Profiles
- Proxy Form - to be signed by Club Presidents and/or Club Vice Presidents Education and given to a fellow club member attending the meeting if those two officers are unable to attend.
- Motion Form - Word DOC - PDF
District Council Meeting November 19, 2011
- Agenda revised 10/30/2011
- November 19, 2011 Minutes - Approval to be requested at the April 28, 2012 District Council meeting
- May 21, 2011 Minutes
- 2011-2012 Proposed Budget approved by TI and the DEC
- Treasurer's Report
- September 2011 Income Statement and Variance Report
- September 30, 2011 Balance Sheet
- First Quarter 2011-2012 Narrative
- Proposed Procedures Changes - Approved Procedures Changes
- District Officer, Staff, and Committee Chair List
- Proxy Form - Each club has two votes: one for the President and one for the Vice President Education. If one or both of these officers cannot attend the District Council meeting, they may fill this proxy form out and give it to a club member that will be attending the meeting. Only club members can exchange the proxy form for official ballots.
- District Officer Nominations - 2012 Nomination Form - Officer Agreement and Release Form
District Council Meeting May 21, 2011
- Agenda
- Minutes - approval to be requested at the next District Council meeting
- Treasurer's Report - March, 2011 (NOTE: April will be reported instead if data is available)
- January to March 2011 Income Statement and Variance Report
- March 31, 2011 Balance Sheet
- First Quarter 2011 Commentary
- Mid-year (July 1 - December 31, 2010) Audit Report
- District Officer Nominations
- District Realignment - NOTE: The DEC approved a Realignment at the March 12, 2011 DEC meeting. Those set of documents are referred to as "3/12 DEC-approved." The DEC will be asked to approve an updated alignment at the May 20, 2011 meeting. Documents associated with this update are referred to as "5/20 Proposed." If the DEC approves the "5/20 Proposed" version of the realignment on May 20, only the "5/20 Proposed" will be shown at this District Council meeting.
- Realignment Explanation
- 3/12 DEC-approved Realignment
- Current to 3/12 DEC-approved Alignment Mapping (from - to)
- 3/12 DEC-approved Club Alignment Mapping (from - to)
- Proposed Realignment Map Links - reflect only the 3/12 DEC-approved alignment
- Click on the lettered push-pin on the map to see the Club's name and address.
- Click on the push-pin at the bottom of the map to show just the clubs in that Area.
- Click in the gray area where the bottom push-pins are to restore all the clubs on the map.
- Club listing is below the map
NOTE: Some Club push-pins will be hidden for clubs that meet at the same address. Check the club listing below the map to see all the clubs. - Procedures Update - Look for change bars on p3 and p4
- Proxy Form
District Council Meeting November 6, 2010
- Agenda
- Minutes - approved at the May 21, 2011 District Council meeting
- Audit Committee Appointments - New District Officer Appointments
- Year End Audit Report - Audit Committee Commentary
- 2010-2011 Budget
- Treasurer's Report - First Quarter 2010-2011 - Income Statement and Variance Report - Balance Sheet - Treasurer's Commentary
- Proposed Procedures Update - (Note: In the paragraph with the changes, the proposal is to change "4" to "6". Unfortunately, the strikethrough through the "4" is virtually invisible)
- Proxy Form
District Council Meeting May 1, 2010
- Agenda
- Minutes (approved November 6, 2010)
- Alignment: Presentation - Current and Proposed Alignment - Approved Alignment
- To view proposed realignment maps, jump to the Realignment Documents Section
- Nominating Committee Report
- 2H09 Mid-Year Audit: Report - Committee Commentary
- Treasurer's Report - March, 2010
- Procedures Report
- Website Re-design Update: Presentation - Backup Information/Detail
District Council Meeting November 7, 2009
- Agenda
- Minutes - Approved 5/1/2010 - As taken 11/7/2009
- Treasurer's Report - September, 2009
- 2009-2010 Budget
2011-2012
2010-2011
2009-2010
2008-2009
Treasurer's Reports
- July
- July 2011 Income Statement and Variance Report
- July 31, 2011 Balance Sheet
- August
- September / July - September
- September 2011 Income Statement and Variance Report
- September 30, 2011 Balance Sheet
- July-December 2011 Narrative
- October
- October 2011 Income Statement and Variance Report
- October 31, 2011 Balance Sheet
- October 2011 Narrative
- November
- November 2011 Income Statement and Variance Report
- November 31, 2011 Balance Sheet
- November 2011 Narrative
- December / October - December
- December 2011 Income Statement and Variance Report
- December 31, 2011 Balance Sheet
- October-December 2011 Narrative
- January
- January 2012 Income Statement and Variance Report
- January 31, 2012 Balance Sheet
- January 2012 Narrative
- February
- February 2012 Income Statement and Variance Report
- February 29, 2012 Balance Sheet
- February 2012 Narrative
- March / January - March
- Mid-Year (July 1 - December 31, 2011) Audit Report - Signature Page
Budgets
- Proposed 2011-2012 Budget presented to DEC 9/9/2011
- 2011-2012 Budget approved by the DEC via email vote 9/26/2011
- 2011-2012 Budget updated after TI review, approved by the DEC via email vote 10/17/2011
Treasurer's Reports
- July
- August
- September - First Quarter
- First Quarter 2010-2011 Income Statement and Variance Report
- September 30, 2010 Balance Sheet
- First Quarter 2010-2011 Commentary
- October
- October, 2010 Income Statement and Variance Report
- Year to date July-October, 2010 Income Statement and Variance Report
- October 31, 2010 Balance Sheet
- November
- November, 2010 Income Statement and Variance Report
- Year to date July-November, 2010 Income Statement and Variance Report
- November 30, 2010 Balance Sheet
- December - First Half
- First Half 2010-2011 Income Statement and Variance Report
- First Half 2010-2011 Income Statement and Variance Report by Month
- December 31, 2010 Balance Sheet
- First Half 2010-2011 Commentary
- January
- January 2011 Income Statement and Variance Report
- Year to Date January 2011 Income Statement and Variance Report
- January 31, 2011 Balance Sheet
- February
- February 2011 Income Statement and Variance Report
- Year to Date February 2011 Income Statement and Variance Report
- February 28, 2011 Balance Sheet
- March
- January to March 2011 Income Statement and Variance Report
- March 31, 2011 Balance Sheet
- First Quarter 2011 Commentary
- April
- April 2011 Income Statement and Variance Report
- Year to Date April 2011 Income Statement and Variance Report
- April 30, 2011 Balance Sheet
- May
- May 2011 Income Statement and Variance Report
- Year to Date May 2011 Income Statement and Variance Report
- May 31, 2011 Balance Sheet
- June
Audit Reports
- Mid-year (July 1 - December 31, 2010) Audit Report - Signature Page
- Full year (July 1, 2010 - June 30, 2011) Audit Report
Budget
Treasurer's Reports
- Treasurer's Report - July, 2009
- Treasurer's Report - August, 2009
- Treasurer's Report - September, 2009
- Treasurer's Report - October, 2009
- Treasurer's Report - November, 2009
- Treasurer's Report - December, 2009
- Treasurer's Report - January, 2010
- Treasurer's Report - February, 2010
- Treasurer's Report - April, 2010
- Treasurer's Report - March, 2010
- Treasurer's Report - April, 2010
- Treasurer's Report - May, 2010
- Treasurer's Report - June, 2010
Audit Reports
- Mid-Year (July 1 - December 31, 2009) Audit Report - Audit Committee Commentary
- Full Year (July 1, 2009 - June 30, 2010) Audit Report - Audit Committee Commentary
Audit Report
- Full Year (July 1, 2008 - June 30, 2009) Audit Report
Posted 5/5/2012